Abstractor/Title Examiner, Administration, Title Production
4 Year Degree
Position Overview Hillwood Communities is currently seeking a Lot Closing Administrator to oversee and facilitate the Communities division’s closing process from start to finish. This includes handling paperwork, coordinating communication between title companies and team members, and doing whatever it takes to ensure a successful and timely closing. The ideal candidate has closing experience from a mortgage or title company that is a team player, detail oriented and has a sound understanding of real estate.
Review Closing Statement prepared by the title company and return comments or changes needed.
Prepare closing documents required by the Seller (Hillwood) based on the contract with the builder.
Ensure the correct signature block and officer’s title is used.
Answer questions or concerns by the title company and/or builder.
Distribute internally the Builder Contract & Default Summary on a weekly basis.
Cultivate a relationship with the title companies.
Builder Contract Amendments
Prepare basic, routine amendments to builder contracts, i.e., Lot List, Closing Schedule, etc. There are templates for this, and anything more complicated is prepared by Legal.
Distribute fully executed Contracts/Amendments/Notices to the title companies.
Prepare and maintain License Agreements for Construction Trailer and/or Washout Area with builders.
Update Contracts to ensure current closing information.
Liaison to Corporate Records and staff for Laserfiche.
Minimum of 5 years’ experience working in a real estate closing role, ideally with a mortgage or title company.
Paralegal certificate a plus.
Skilled in MS Office (Excel, Word, PowerPoint and Outlook)
Possesses a thorough knowledge of the residential closing process with a keen eye for detail.
About Hillwood Communities
Since its inception in 1988, Hillwood Communities has managed and developed more than 70 communities, more than 23,000 lots and two multifamily communities across the United States and Costa Rica. Hillwood creates its residential investments for long-term growth in emerging, attractive neighborhoods, making home ownership and a high-quality of life attainable.